Gift to an Agency Approval and Reporting Requirements

Need help or assistance? Feel free to contact Linda Beaston (information below) or call 459-2666.

Gifts to an Agency Approval and Reporting Requirements (DA2206 - July 2, 2008)image of a gift box

In May 2008, the Fair Political Practices Commission (FPPC) revised its Gifts to an Agency regulation.

This regulation provides a test for determining when gifts are considered gifts to an agency and not to a public official, such as a University employee.

Reporting of Gifts to an Agency: California Form 801 (Gift to Agency Report) is to be used to report gifts made to the University when the gift provides a personal benefit to a University employee. Many, if not all, such gifts will be gifts of travel, including transportation, accommodations and food. The Form 801 states that a gift for travel may not be used by an official who holds a position listed in Government Code Section 87200. This prohibition applies to Members of the Board of Regents, the President, the Chief Investment Officer, Vice President – Investments, and the Associate Chief Investment Officer.

Under the revised regulation, if a gift to an agency will provide a personal benefit to an employee, such as a gift of travel, the head of the agency, or his or her designee, must select the individual who will use the gift.

Completed 801 forms should be submitted to UCSC Internal Audit within 30 days. A copy of the report will be posted on the Internal Audit and Advisory Services website.

Note: Designated Officials should read the Policy and Guidelines regarding acceptance of gift and gratuities by employees under California's Political Reform Act (pdf)

Where to File:

Attention: Linda Beaston
MailStop:
Email: lbeaston@ucsc.edu
Phone: (831) 459-2666 - Fax (831) 459-2760

 

Name & Report Link - California Form 801 - Gift to Agency Reports submitted
 
 
 
 
 
 
 
 
 

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Questions or corrections? Contact Deb Walker